VENDOR LOAD-IN INFORMATION FOR THE CENTENNIAL CONCERT HALL

The following is all the load-in information, please read everything carefully and WATCH THE LOAD-IN VIDEOS - we hope this will help to make things clear, simple and efficient! You will have 2 options to load-in from the front entrance or from the underground parkade.

LOAD IN VIDEO: FRONT ENTRANCE

This will show how to load-in through the front entrance of the MCCH. You have the option to park in the parkade, on the street which is free on Sundays or in a paid lot. Here is a link to see the parking map provided by the Concert Hall website for PARKING options.

LOAD IN VIDEO: UNDERGROUND PARKADE

This is the underground parkade video for those interested in loading-in from the parkade. You will have to sign up BEFOREHAND and pay $18 for your spot. You can pay via E-transfer to luckygirlpopup@gmail.com, please put your biz name in the message so we can mark you down as paid.

The parking attendant will have your business name on a list in order to let you in. If you want to load-in from the front entrance and simply park in the parkade after you can do that as well. This is ideal for vendors that do not have a big set up and can haul on a dolly from the parkade to the elevators that take you up to the level where your spot is located.

**If you are using the parkade to load-in and load-out you DO NOT NEED TO SIGN UP FOR A LOAD-IN TIME, you can load-in in and out at your leisure. We will notify everyone once these spots are full. (Please note there is a height restriction so large trailers will not fit.)

SIGN UP FOR YOUR PARKADE SPOT HERE

100 VENDORS WILL BE LOADING IN THROUGH THE FRONT ENTRANCE AT 555 MAIN STREET OVER A 3 HOUR PERIOD. WE CAN ONLY HAVE 12 VENDORS AT A TIME IN THE LOADING ZONE.

SIGN UP FOR YOUR LOAD-IN TIME, we will email you to confirm your time.

VENDOR LOAD-IN TIME SIGN UP HERE

6 STEPS TO LOADING IN

STEP 1: When you arrive at your assigned load-in time, please wait for the parking attendant to wave you into the RIGHT side loading lane in front of the Concert Hall. The left lane is a fire lane and must remain clear, do not stop, park or leave your car unattended in the left lane. Please wait for the parking attendant to guide you before pulling into the loading zone & into a spot.

STEP 2: You have 20 minutes MAX (the quicker the better) to unload your vehicle directly into the main lobby area or to your booth spot if it is close enough and you know you can get it all there in 20min or less. On your way in CHECK IN & GET DIRECTIONS. There will be a check-in table to sign in and get directions to your spot if you need it. If you know where you are going, just give your name and go for it!

BE CAREFUL NOT TO BANG INTO ANY DOORS OR WALLS, WE WILL BE CHARGED FOR DAMAGES! THE FRONT DOORS CAN BE A TIGHT FIT SO PLEASE BE CAREFUL WE DO NOT WANT TO DAMAGE THEM. Thank you!

STEP 3: Once you have unloaded and dropped your stuff inside, go park your car! If you are able to have someone drive you and drop you off that would be ideal! PLEASE BE MINDFUL TO MOVE YOUR CAR OUT OF THE LOADING ZONE BEFORE THE NEXT TIME SLOT OPENS UP (every 20 minutes) SO THE NEXT ROW OF CARS CAN MOVE IN. If you arrive late, please be aware of how much time you have. If something happens and you cannot make it at your allotted time, do not worry or message us, just arrive when you can and we will fit you in.

STEP 4: After you have parked, collect your booth stuff and head to your booth spot as directed, we will be around the main lobby to help direct you where to go. Find your biz name on the floor sticker and follow tape marks for measurements. Please place your set-up as close to the back wall as possible without touching the walls, to provide ample room for shoppers. Please be mindful that you do not have anything sticking way out or blocking the aisles where a crowd needs to move through.

REMINDER: THIS BUILDING IS PRECIOUS PLEASE DO NOT HAVE ANY PART OF YOUR BOOTH TOUCHING ANY WALLS. NOTHING CAN GO ON THE WALLS. Thank you!

STEP 5: Complete your set-up. If you have anything you need stored for the night, bins, boxes, additional stock. There is lots of space behind the coat check desk in the main lobby, you can store anything you’d like there.

STEP 6: Please remove the labels and tape off the floor at your spot. Thanks!

DON'T FORGET TO SIGN IN BEFORE YOU START SETTING UP!
PLEASE BE VERY ALERT AND AWARE while unloading your vehicle outside! There are folks who will be passing through the area - to be safe it is best not to leave anything unattended on the ground. If you are making multiple trips, close and lock your car in between each trip. If a stranger offers to help just say "no thank you", we will have 1 security guard and some helpers around.
There will be a few dollies at the front doors to use. We recommend bringing your own if you have one! If you are using the ones at the door, as soon as you unload it please go put it back, someone else will be waiting for it!
There are ramps on the first level and ELEVATORS to the piano noble & 2nd level. Please note the elevators are small and they will not fit anything that is very long/tall.
PLEASE DO YOUR BEST TO BE COMPLETELY SET UP AND BE READY TO GO BY 11:00AM, THE SHOW STARTS AT 11AM!

LOAD-OUT

Once you have completely taken down your booth and piled it in the lobby THEN you can check-out and GET A NUMBER from the check out table (same spot as check in table). Please do not cheat this system so it can be fair for everyone.

We will call your number when it is your turn to go and get you car and proceed to the loading area. There will be a car lineup to load-out, so expect to be patient and wait your turn, the parking attendant will flag you into the loading lane when spot open up. We ask that everyone try to load their car up in 15 min or less. There is a bus stop you will see in the video, please leave room for the bus! The loading lane is on the opposite side of the street by the Pantages Playhouse, please line up there and wait your turn to proceed to the load-in turning lane.

OTHER USEFUL INFORMATION

~ THERE IS NO WIFI USE AT THE MCCH, AS IT IS FOR EMERGENCY USE ONLY. YOU WILL NEED TO USE DATA OR WORK OFFLINE. MOST VENDOR SPOTS HAVE ELECTRICAL NEAR BY FOR PLUGGING IN, PLEASE BRING AN EXTENSION CORD AND POWER BAR SO EVERYONE CAN SHARE.

~ LIGHTING: If you are on the 1st & 2nd level side corridors you will want to bring some table/booth lighting just in case you need it, especially if you are on the outside walls by the windows where it is more backlit. The inner walls by the theatre have a bit more overhead lighting. WE RECOMMEND LIGHTS THAT WILL HELP TO LIGHT UP YOU PRODUCTS so folks can see all the beautiful details! If you are in the piano noble there is plenty of light and you won't need anything extra. If you are in the main lobby there is less light, you may want to bring some extra lighting in case you feel your need more. Always throw extra light options in the car just in case!

~ YES YOU CAN HAVE A HELPER AT YOUR BOOTH, WE ENCOURAGE THAT! To get in all they need to do is tell them you are a booth helper.

DAY OF THE EVENT TEXT CONTACTS: MAIREN (204) 471-4745 & RACHAEL (204) 298-0871.